Your employees are the lifeblood of your organization. All the sales and partnerships mean nothing if you don’t have a good team backing them up.
When employees are so important to the success of your small business, you need to make sure you take care of them. And that starts with having an HR platform that supports your efforts.
Without a cohesive, user-friendly system, you end up with inaccurate or missing data, heaps of compliance and onboarding issues, and disgruntled employees who have to hound your HR team for every little thing.
When you’re shopping around for a solution that works for your entire workforce, here are some of the HR management system features you’ll want to keep an eye out for.
1. Workforce Management
To ensure proper business coverage, you need insight into your workforce needs. Connect your ERP and CRM systems within an HR solution and use that data to automatically develop employee schedules.
Once employees are on the clock, use the same system to manage their shifts, ensure everyone takes properly mandated breaks, and track overall attendance.
2. Employee Self-Service
No one wants to bother HR anytime they have a slight question about employee benefits. Search for an HR management system that allows employees to input their data, check their benefits, and request time off on their own. This keeps them happy and HR free to focus on more strategic initiatives.
3. Compliance Management
Non-compliance with HR regulations comes with financial and legal penalties. The right HR management system will house all local, state, federal, and international compliance rules so you can easily reference them.
The system should also provide you with automatic alerts for changed or updated regulatory standards and allow you to report on compliance issues.
4. Payroll Integration
Payroll and HR are closely intertwined when it comes to giving your employees the compensation and treatment they deserve. You’ll want an HR solution that connects to your payroll system to:
- Calculate salaries
- Withhold the proper taxes
- Automate payroll processes
- Keep payroll data secure
- Avoid missed or incorrect payments
5. Benefits Management
Navigating personal benefits and trying to understand insurance, retirement, and healthcare jargon can feel overwhelming. Your employees need to clearly understand the benefits you offer.
Choose an HR management system that establishes comprehensive plans for health insurance and retirement offerings, but also comes with a team or advisor who can help you explain these benefits to your employees.
It should also allow you to easily manage open enrollment and automate notifications for enrollment periods and benefits management so employees can make informed choices.
6. Hiring Tools
You need to find the best people to support your business, but that doesn't mean you need to spend all your time on tedious recruitment tasks.
Certain HR management system features make finding and hiring new employees a breeze. Look for systems that let you:
- Establish metrics for hiring
- Easily post job openings to multiple boards
- Source candidates and evaluate resumes
- Track applications and manage your recruitment pipeline
7. Employee Onboarding
Once you find the right people for your company, make sure they have a good experience from day one.
Your HR solution should let you easily process employee records and provide tools to help you build out a structured onboarding process and employee handbook. Once that’s taken care of, the solution can help you automate onboarding meeting scheduling, generate onboarding paperwork, and set up necessary tech needs.
8. Performance Management
Especially as your headcount grows, you need a way to enable strong performance management and ensure your employees are at their best.
The right HR management system will let you record team objectives, manage personal and professional goals, and create performance rubrics. Once you establish those, you can connect feedback tools and track performance data over time.
9. Continued Learning
A good company always ensures that its employees never stop learning. Your HR team can use management solutions to establish learning plans and build and house internal training for various teams.
You should also choose a tool that lets you book external courses, track budgets, manage team and individual goals, and receive feedback about offered learning opportunities.
10. Centralized Integration
When there are so many HR management system features to look for, you'll want to make sure they're all possible via one tool.
To get the connectivity you need to manage all your various HR tasks, you'll want to find a solution that easily integrates with your CRM and outsourced payroll platforms. This way, you can access accurate, centralized employee data at the drop of a hat.
Nurture talent. Drive growth. No headaches added.
You’re trying to build your team and grow your business. The last thing you need is to drown in HR finance paperwork or deal with payroll headaches.
With HilneOS, you can manage all employee records, HR tasks, and related financial operations in one secure, integrated place.
From painless payroll processing and comprehensive benefit management to compliance training and structured onboarding, we build you a system that puts your people first while ensuring compliance and efficiency.
Let’s cut the HR stress and boost employee satisfaction together. Contact us today to learn more.
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